Are the different departments within your company working independently and coming to a screeching halt when they need to communicate? Do logistics errors and communication delays waste time at your company?
Don't let your business fall to pieces; bring it together into a single, efficient framework. Bring your different business departments together with a toolset that can seamlessly incorporate data and processes from anywhere in your company. Our workflow express software automates your most complex and time consuming processes
Best of all, you can do this all within a graphic workflow editor that lets you drag and drop items to create a clear workflow right before your eyes!
Our workflow express software has the features that a business needs to automate workflows. A scalable data model handles multinationals and small businesses with equal ease. Powerful rules engines automate your most complex tasks. Highly granular searches provide whatever information or collateral you need. Permission controls ensure security without hindering productivity. And, unlike other systems, you can implement and customize our software without writing a single line of code!
Try our workflow express software for free. Set up a knowledgebase that is fully functional for up to 5 users and 5 end users. Use it for as long as you want! We can offer this to you because we are confident that, if you have chance to see our product in action, then you will know that we are the best choice in workflow express.
In addition, sign up for a free custom demo so that our experienced staff can guide you through the features of our powerful software. See firsthand what our software can do for your unique business needs. Our talented staff members have built complex business systems in record time, and we're confident that, once see our software in action, you'll understand why we're like no other option out there.
Don't let your business processes get out of control; consolidate them under workflow express software that can bring the power of automation to your business!
Cover all of your business needs in one program that can manage workflows for contract management, document management, asset tracking, repair tracking, help desk management and customer support. Map out these processes and get them working together as a single efficient whole.
Build complex workflows right before your eyes using our groundbreaking graphic editor that lets you see how information will travel through your business processes in a clear visual format.
Let your business run itself with a powerful business rules engine that turns your graphical workflows into proactive business machines. Enforce your best practices with automatic email notifications that keep staff on track, workflow escalation that tasks people to the most urgent duties and timer based rules which can control the pace and priority of duties.
Access what you need, when you need it thanks to an extremely powerful search engine that can not only look for text, but also for past edits, attached file text and workflow states. Our cutting edge search logic can handle thousands of records in seconds and even save complex searches to gather records by easily accessible custom categories.
Provide clear, visual representations of your business success with charts and reports that build themselves automatically from the information in your records and display your chosen metrics in attractive graphics.
Control access and security with group-based permissions that can limit record viewing, editing and creation by a multitude of factors. These rules, once set, will automatically govern new files and users.
Get your staff started quickly with personal staff home pages, customizable to provide a variety of hyperlinks that can jump employees directly to active issues or saved searches.
Transition seamlessly from your older infrastructure thanks to our diverse library of APIs. Make use of the programs and file types that your business uses the most.
Meet regulations without the hassle with a system designed to meet strict regulatory conditions like Sarbanes-Oxley and HIPAA without requiring difficult manual auditing. Workflow Express builds audit trails automatically and keeps full edit histories.
Contract Management Software
Contract management is the control of all agreements which a company makes, from initial drafting through to ensuring compliance, both by the company and the other parties. Refinements to an agreement involve the same cycle and control methods in principle, though many or most items are unaffected. Contract Management Software (CMS) provides this control across the whole of an organization.
The items controlled by CMS are:
- Drafting and assessment of the agreement.
- The templates for such agreements
- Standard clauses within the template
- Business terms included in the clauses, defining governing date, delivery, price, discounts, legal jurisdiction, penalties for non-complance and all such matters.
- Processes to ensure compliance.
The first step is to capture all contract-relevant information in a form readily accessible throughout the organization and controlled by appropriate permissions. By keeping documents are held in digital form in a central repository, the software can ensure that all necessary information is included and kept up to date during the approval cycle.
Once an agreement is drafted, the legal department of the organization is brought in to validate the terms. This is not done only or even mainly with respect to the particular draft. Instead, a library of templates, standard clauses and business terms is set up. This library can be employed to create any new contract, extended if need be, and used with minimum legal assistance without incurring a legal risk.
Like the catalogue of retained documents and the data-base of all contract-relevant information, the legally approved templates are held in the central repository, immediately searchable and accessible to any approved person or group anywhere in the organization.
The templates, standard clauses and business terms are organized by using Contract Management Workflow as building blocks of possible agreements. In the first place, a multitude of separate agreements having commonality can be compressed into relatively few legally approved templates and clauses.
These are organized into a library, from which contracts can be created by selection, along with modification by approved personnel anywhere in the organization.
Modification may be by substitution of alternative clauses or business terms from the library, or by (legally approved) alterations – which are entered in the library.
Contract Management Software can designate clauses as mandatory, to be included in any contract before it is presented.
Finally, it can provide a Contract Generation facility which automatically creates a first draft from the clauses and business terms in the library. These, already being legally approved, can be reviewed by paralegals, saving in cost and consumption of attorney's time.
The workflow of Contract Management Software monitors compliance with each contract, according to the business terms, and generates exception reports upon any failure. For example, if a document has got stuck waiting for approval by an individual it may first send an email reminder and next escalate the issue to management or automatically reassign it to another person with the necessary authority.
With repeated failures, the exception reports are normally directed to higher levels of the organization. The same workflow generates reports on the performance of continuing contracts, and initiates review of those near expiry.
Based on reports in the workflow, the system can generate dashboards and custom reports giving an overview of the business, and its development over time. By integrating this data with analytic applications, Contract Management Software provides predictions of market behavior.
Business terms for different agreements are readily compared, and desirable changes incorporated into the master templates. This facilities a continual improvement and refinement in the business terms applied, not only for the company, but also, in some cases, for its partners, suppliers and/or clients.
Contract Management Workflow is an essential tool in building a thriving business. The first step is generally the detection of commonality in agreements and the codifying of this information into company-wide templates. Next comes legal validation of the templates, clauses and business terms. The system's value applies throughout the entire business life cycle, from the drafting of the initial agreements, to managing the approval cycle, automating generation of an audit trail and proactive notifying users of changes and pending contract renewals.
The benefits of Contract Management Workflow include:
- Eliminating the cost of storing, finding, dispatching or losing paper documents.
- Reducing the cost of creating individual contracts.
- Improving quality and uniformity through the user of standard templates.
- Reducing the legal cost of validating each contract separately.
- Reducing the risk of non-compliance with contracts the company has agreed.
- Automating the process for collecting revenue on support contracts.
- Eliminating risk of contracts inadvertently expiring and the cost of late fees.
- Automating the generation of audit trails for regulatory compliance or process review.
In addition, the dashboards and business terms summaries provide management insight into the company's status, progress and direction.
Automate your Workflow
A rhetorical question? Yeah. Whether you are a multi-tasking owner running a small business or a million dollar empire, you are inevitably caught in the process quagmire. Processes might be simple or complex but it always involves multiple people, entities or departments.
People need to act on their tasks to keep work moving and slippages seem inevitable. In some cases, a gentle reminder email is all it takes to maintain steady progress.
John is the owner of a small business handling a team of 15 employees and considers himself to be a multi-tasking wizard. All processes within the company has to go through John.
He tries hard remembering the approvals waiting for him and digs through his emails constantly. He knows there has to be better way of managing his work. He realizes that his time is much more important and could be spent more valuably. His wife Sally, who works for a big multinational, has been using workflow automation software for years.
She advises John to try automating one or two processes and measure progress. John signs up for cflow and creates his workflow in minutes. He and his team measure diligently the overall time it takes to complete their processes. They initially find that it takes longer, but they stick with it. After a month, they clearly see the benefits.
Accountability has increased and John is much more efficient. Every member of John’s team is more efficient, effective and can visibly vouch for the value and change it has brought to the company.